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Administration Assistant

Recruitment Edge Mascot, Sydney

Job Description

Senior Administration
Mascot location
Immediate start
Great team
Great $$$
6 Month Assignment

Join this global, research-based biopharmaceutical company whose mission is to use its expertise, dedicated people and unique approach to innovation to develop and market advanced therapies that address some of the world’s most complex diseases. Employing approximately 25,000 people worldwide and markets medicines in more than 170 countries.

This role supports the Customer Excellence Program Manager, ensuring efficient and effective operation of the Customer Excellence team through a range of administrative and logistic support activities.

Key Accountabilities:
Administrative Check Requests:

Check whether the vendor is set up with the correct bank details
Gather all the supporting documentation
Check and validate the details on the ACR form received by the requestor to ensure the correct cost center, product code have been stated
Raise attach all supporting documentation
Follow up any budgetary and financial approvers
Monitoring purchase orders:

Follow up on the creation of the PO and provide PO number to the requestor
Review the monthly open PO report during month end and advise whether it should remain open, closed, flag issue’s and ensure the correct accruals are being made
Liaise with requestor where necessary
Close off any open PO’s which need to be closed
Vendor Engagement:

Execute the end-to-end vendor engagement process from initiation to contract filing
Develop and maintain a customer-centric focus to deliver outcomes for the business in the most effective, efficient and compliant manner
Actively drive continuous improvement in the vendor engagement process and enhance the level of automation through the smart use of IT platforms and user- friendly interfaces
Effectively collaborate with stakeholders within the group locally and globally
Vendor Master Data Maintenance:

Maintain vendor master data
Vendor creation / set up – ensure all documents are attached, including correct bank details provided by the vendor (via the Banking Verification Form) and obtaining evidence such as deposit slip, invoice, or letter of notification
Assist in vendor inquiries from an affiliate perspective only
Resolve blocked invoices and invoice resolution
Determine whether any due diligence requirements are needed and implement if required
The successful applicant will need to have relevant business administration qualifications or the equivalent experience in a similar role, have demonstrated experience using SAP, Microsoft Windows including Word and Excel.

Key skills include strong written communication, adherence to deadlines, attention to detail and the ability to liaise effectively with all levels of staff. The ability to develop an excellent working relationship based on professionalism and diplomacy will ensure their success in this dynamic and diverse role.

For further information regarding the role please contact Charlotte Harrison on[phone number removed]or send your resume to [email address removed] to apply for this opportunity.

Postcode: 2020 (Mascot, Sydney)

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Recruitment Edge

Member since: April 2021

At Recruitment Edge we provide Commercial, Professional and Industrial staffing solutions (both temporary and permanent) across a broad range of industry sectors. We are committed to finding the right person for the job - FAST.

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